Privacy policy.
Privacy Policy for Doula & Photography Ka Monge
Last updated: 28 feb 2025
1. Introduction
Welcome to Ka Monge. I, Katherine Monge, as the data controller, respect your privacy and am committed to protecting your personal data in accordance with the EU General Data Protection Regulation (GDPR) and the Dutch Data Protection Act (UAVG). This privacy policy will inform you about how I handle your personal data, your privacy rights, and how the law protects you.
2. Data Controller
Business name: Doula & Photography Ka Monge Address: Zoetermeer, Netherlands Email: info@kamonge.com KvK number: 80885756
3. The Data I Collect About You
Personal data means any information about an individual from which that person can be identified. I may collect, use, store, and transfer the following data:
Identity Data: Names, marital status, titles, date of birth.
Contact Data: Billing address, delivery address, email address, phone numbers.
Image Data: Photographs taken during the course of my services.
Financial Data: Bank account and payment card details (only if relevant).
Medical Data: Information related to your pregnancy, birth, or postpartum (only for doula services).
Profile Data: Your preferences, feedback, and survey responses.
3.1 Special Categories of Personal Data
As part of my doula services, I may collect sensitive data related to your health. This data is subject to additional protections under the GDPR. I will only process this data with your explicit consent and for the specific purposes of providing doula services.
4. How I Collect Your Personal Data
I collect personal data through:
Contact forms on my website.
Direct communication (email, phone, in person).
Photography sessions.
Doula consultations.
5. Legal Basis for Processing
I will only use your personal data when the law allows me to. The most common legal bases will be:
Contract performance: Where I need to process your data to fulfill a contract with you.
Consent: Where you have given clear consent for me to process your data for a specific purpose.
Legitimate interest: Where it is necessary for my legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
Legal obligation: Where I need to process your data to comply with a legal obligation.
6. How I Use Your Data
I will only use your personal data for the purposes for which I collected it, unless I reasonably consider that I need to use it for another reason compatible with the original purpose. The most common uses will be:
Providing doula services and support.
Conducting photography sessions and delivering images.
Billing and payment purposes.
Communicating with you about my services.
Complying with legal and regulatory obligations.
Improving my services.
7. Consent
Before capturing any photographs or collecting sensitive health-related data, I will obtain clear, explicit, and informed consent. This consent will detail:
The intended use of the photos (e.g., promotional materials, portfolio, personal keepsake).
How and for how long the data will be stored.
The rights you have over this data.
You can withdraw your consent at any time by contacting me at info@kamonge.com.
8. Disclosure of Your Personal Data
I may share your personal data with:
Service providers: Who help me provide my services (e.g., web hosting services, payment processors).
Professional advisers: Including lawyers, bankers, auditors, and insurers.
Tax authorities and other authorities: Who require reporting of processing activities in certain circumstances.
I require all third parties to respect the security of your personal data and to treat it in accordance with the law. I do not allow my service providers to use your personal data for their own purposes.
9. International Transfers
I do not transfer your personal data outside the European Economic Area (EEA) without implementing the appropriate safeguards required by the GDPR.
10. Data Security
I have implemented appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way, altered, or disclosed. Additionally, I limit access to your personal data to those employees, agents, contractors, and other third parties who have a business need to know. They will only process your personal data on my instructions and they are subject to a duty of confidentiality.
I have procedures in place to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where I am legally required to do so.
11. Data Retention
I will only retain your personal data for as long as necessary to fulfill the purposes for which I collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, I consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure, the purposes for which I process your personal data, and whether I can achieve those purposes through other means.
By law, I must keep basic information about my clients (including contact, identity, financial, and transaction data) for seven years after they cease being clients for tax purposes.
In some circumstances, I may anonymize your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case I may use this information indefinitely without further notice to you.
12. Your Legal Rights
Under certain circumstances, you have rights under data protection laws in relation to your personal data:
Right of access: You can request a copy of the personal data I hold about you.
Right to rectification: You can request that inaccurate or incomplete personal data be corrected.
Right to erasure: You can request that your personal data be deleted in certain circumstances.
Right to restrict processing: You can request the restriction of processing of your personal data.
Right to data portability: You can request the transfer of your personal data to you or to a third party.
Right to object: You can object to the processing of your personal data in certain circumstances.
Rights related to automated decision making and profiling: You have the right not to be subject to decisions based solely on automated processing.
If you wish to exercise any of these rights, please contact me at info@kamonge.com.
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, I may charge a reasonable fee if your request is clearly unfounded, repetitive, or excessive.
13. Changes to the Privacy Policy
I reserve the right to update this privacy policy at any time. Any changes will be posted on my website and, where appropriate, I will notify you by email.
14. Cookies
My website may use cookies to distinguish you from other users. This helps me to provide you with a good experience when you browse my website and also allows me to improve it. For detailed information about the cookies I use and the purposes for which I use them, see my cookie policy [link to cookie policy].
15. Third Party Links
My website may include links to third party websites. Clicking on those links may allow third parties to collect or share data about you. I do not control these third party websites and am not responsible for their privacy statements. I encourage you to read the privacy policy of every website you visit.
16. Supervisory Authority
If you are not satisfied with my response to any request you make or if you believe my processing of your personal information does not comply with data protection law, you can make a complaint to the Dutch Data Protection Authority (Autoriteit Persoonsgegevens):
Autoriteit Persoonsgegevens Postbus 93374 2509 AJ Den Haag Tel: (+31) - (0)70 - 888 85 00 Website: autoriteitpersoonsgegevens.nl
17. Contact Me
If you have any questions about this privacy policy or my privacy practices, please contact me at:
Email: info@kamonge.com